AGM Preparation Checklist
Full timeline checklist for body corporate committees preparing for an AGM
8+ Weeks Before
0/44–6 Weeks Before
0/5Notice Period (2–3 Weeks)
0/4Meeting Administration
0/4On the Day
0/4Post-AGM
0/4Important Notes:
- Notice periods, quorum rules, and voting requirements differ by state - confirm with your body corporate manager
- Red flag items may invalidate the AGM or resolutions if not met - don't skip them
- Owners who cannot attend in person should submit a proxy form before the meeting
- Minutes must be distributed within the timeframe prescribed by your state's legislation
This checklist is for informational purposes only and should not be considered legal advice. AGM requirements vary by state legislation and individual body corporate rules. Always consult your body corporate manager or a solicitor for advice specific to your scheme.
Preparing for a Body Corporate AGM
The Annual General Meeting (AGM) is the most important meeting in the body corporate calendar. It is the meeting at which owners vote on the budget, set levy amounts for the coming year, elect the committee, and resolve major items affecting the building. A poorly-prepared AGM can result in invalid resolutions, levy disputes, and committee elections that are later challenged - all of which are time-consuming and expensive to unwind.
The legal requirements for AGM notice periods, quorum, and agenda content differ between states. In QLD the notice period is 21 days; in NSW and VIC it is typically 14 days. Missing these requirements can invalidate the meeting. Preparation should start at least 8 weeks before the AGM date.
This checklist is designed for body corporate committee members and managers. Owners who want to understand what should happen at their building's AGM can use it to check whether their committee is following correct procedure.
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